From the Happily Leadership Team, a Producer was brought on board to build a run of show (which is a detailed schedule of the broadcast) and to provide general leadership of the broadcast team, as well as schedule and lead team meetings between the AARC and Happily teams. On the day of the event, the Producer acted as Show Caller to give cues during all tech rehearsals and the live broadcast.

From the Happily Broadcast Team included was a Backstage Manager, a Broadcast Receptionist, a Broadcast Streaming Engineer, and a Broadcast Clock. The Backstage Manager scheduled rehearsals for the 8 guest speakers of the webinar in the pre-production stages, and on the day of the event, moved the video feed of the guest speakers from a virtual greenroom into the live broadcast in accordance with the run of show.

A Broadcast Receptionist, acted as an assistant to the Backstage Manager, greeting speakers as they entered the designated greenroom link on Zoom, and guiding them in the time leading up to their introduction to the live broadcast.

A Broadcast Streaming Engineer dealt with all the tech side of the broadcast, managing the streaming itself, integrating into the broadcast all design elements, brand wrappers, speaker names / title, and the amount of speakers shown on the screen as described in the run of show. A Broadcast Clock used software to display a rundown timer to the guest speakers, as well as an overall timer for length of show for those backstage to see. Using simple color-coded cards they also provide visual cues to the speakers indicating when to start speaking, how much time they had left, if they were live ect.

From the Breakout Team a Breakout Lead and a Breakout Assistant were focused on supporting the webinar guests on the day of the event and facilitating the chat function for the Q&A session. A Happily Graphics Designer created custom static graphics aligned with the AARC’s brand book, including the wrap,vand overlays for the livestream.