Happily worked under the guidance of the BEAM team across event planning and leadership. We took charge of content creation and brand assets, registration, web design, and all live stream elements. We assembled an all-black production team of Happily specialists to bring their lived experiences and expertises to this project.

The virtual summit consisted of a main stage broadcast, and two breakout rooms, with a dedicated Happily team for each. Behind the scenes included an Executive Producer who co-created the experience with the BEAM team, and oversaw all the components of the event. Working closely with them was a Producer/Show Caller to build a detailed run of show, provide leadership and to call the cues during the tech rehearsals and live broadcast. A Streaming Engineer managed the tech side of the broadcast stream on the main stage, and integrated all the graphic elements. A Backstage Manager focused on the speakers and handled their movement from the virtual greenroom onto the livestream. A Broadcast Clock kept the time and cues in check, as well as a Technical Assistant. Each breakout room had a Lead to provide production management, as well as Streaming Engineer for all tech, and an Assistant to help where needed.

As part of the pre-production team, there was also a Video Editor for the pre-recorded video elements streamed during the broadcast, as well as a Graphic Designer to create a completely branded experience, with graphic frames, slides and overlays for the livestream. A Registration Lead built registration platforms and integrations, to manage processes and lists. Live Closed captions were written live during the broadcast, and an ASL interpreter was present on the screen throughout the event for all the content to be more widely accessible.