Happily got to work crafting this summit from the ground up, with devoted Leadership, Web, Broadcast and Breakout teams of specialists (There were 27 Happily specialists in total!).

The Leadership was composed of two Executive Producers, an Associate Producer, a Technical Director and a Creative Director.

The summit needed to be filled with meaningful content, socialising, sponsor exhibits, workshops, information, and a whole lot of joy.

The Leadership team strategized in their respective areas to create an experience with the YSC team and ensure that all the needs of their community would be met.

We oversaw all project components, from creative vision and pre-recorded videos, the complete run of show, as well as the custom microsite built to serve as the virtual venue.

The Happily and YSC teams had weekly meetings in the lead up to the event to ensure that deadlines were being achieved, and that both camps were in sync.

The Web team was made up of a Lead Developer, a UX/UI Design and Wordpress Assistant. They brought to life a fully branded, custom-built microsite with a tailored web design and an overhauled site map that felt elevated, user friendly and met all the functional needs of the summit.

Attendees could move from the mainstage, to a breakout session, from a hangout room to the Exhibit area. Some added features of the microsite and event included a HioSocial Chat widget, a plug-in technology that gave attendees multiple ways to chat with each other.

For example through categorized Open Chat Channels (eg LGBTQ+, Newly Diagnosed, Spanish Speakers, ect.) or through direct messaging. Also included on the site was a Concierge Chat service which anyone experiencing technology difficulties or had a tech-related question could use throughout the summit.

Original music was also composed by a Happily specialist to give the summit its own unique theme track and ensure that the right mood was created.